Wedding & Event Contract Terms & Conditions

 

AGREEMENT: This agreement contains the contracted understanding between Albion Royal Weddings & Special Events (the “COORDINATOR”) and _________________________ (the “CLIENT”). It supersedes all prior and simultaneous agreements between the parties. In order to amend this contract in any way the request must be made in writing, agreed and signed by the parties.

           

RESERVATION DEPOSIT and PAYMENT: A signed contract and non-refundable booking fee of 25% of said ‘Coordination Fee’ is required to reserve the CLIENT’s wedding date and time with the COORDINATOR. The balance of the contract amount is due on the schedule as listed below:

 

Contracted ‘Coordination Fee’ Amount: 

_____________ USD + ____% Tax 

1st  deposit 25% of Coordination Fee:            $__________ USD ($_______ USD + Tax)  

Due Date: Upon confirmation and signing of contract.

 

2nd deposit 25% of remaining Balance:          $___________ USD ($_______ USD + Tax)               

Due Date: 60 days prior to CLIENT’s first event.

 

Remaining Balance:                                           $___________ USD ($_______ USD + Tax)               

Due Date: Minimum 2 days prior to CLIENT’s first event in cash.

 

These payments do not contribute in any way towards Vendor Gratuities the CLIENT would like to make.

 

PAYMENTS: CLIENT may choose to pay via wire transfer or with a credit card via Paypal; with Paypal a processing fee of 16% will apply. Any additional payments to the ones mentioned in this agreement should be discussed between the CLIENTS and the COORDINATOR as additional fees may apply. 

All payments must be submitted before the 25th day of each month unless previously approved. All payments received between the 26th and the last day of the month are subject to an additional 34% Penalty Fee of the payment received. This Fee will be collected from the following payment.

 

BOOKING & CANCELLATION: Upon receipt of the initial deposit booking fee and signature of this agreement, the COORDINATOR will reserve the date agreed upon and will not make reservations with another CLIENT for the same time frame inclusive of all requests events. For this reason, the booking fee paid is NON-REFUNDABLE. 

In the event of cancellation of the event, the deposit is non-refundable. CLIENT may reschedule the event within one year of the original date, with 0% of the deposit forfeited; Creative Partners may change dependent upon availability. In the event it is required to change the Venue of any of the Events and the COORDINATOR will need to facilitate new searches, the negotiation of contracts for the events; then a fee may be accessed depending on the scope of work.  The amount of the fee will be pre-approved by the CLIENT prior to the start of service.  

 

The CLIENT may choose a date for the rescheduled event, and is subject to the COORDINATOR availability. All payments, and 100% of the 25% deposit, will apply to the balance due. 

In the unlikely event of severe medical, natural, or other emergencies, it may be necessary to retain an alternative coordinator. COORDINATOR will make every effort to secure a replacement coordinator able and/or willing to provide a similar package as chosen in this contract at the same/similar tariff. If such a situation should occur and a suitable replacement is not found, responsibility and liability are limited to the return of all payments received for the event package. The limit of liability shall not exceed the contract price stated herein.  

 

POSTPONEMENT DATE: In the event CLIENT is forced to change the date of and of the project(s)/event(s), every effort will be made by the COORDINATOR to transfer location reservations, creative partners and the COORDINATOR will try to the best of its capabilities to get all involved to support the new date. 

CLIENT agrees in the event of a date change any expenses including, but not limited to, deposits and other fees paid to the COORDINATOR and Vendors are non-refundable. If a date change is required, an amendment to the Agreement will be signed by the parties. 

 

FORCE MAJEURE: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder), when and to the extent such failure or delay is caused by or results from acts beyond the impacted party’s control, including, but not limited to, the following force majeure events:

(a) Acts of God

(b) A natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms, explosions infestations), epidemic, or pandemic

(c) War, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest

(d) Government order or law

(e) Actions, embargoes or blockades in effect on or after the date of this Agreement

(f) Action by any governmental authority

(g) National or Regional emergency

(h) Strikes, labor stoppages or slowdowns or other industrial disturbances

(i) Shortage of adequate power or transportation facilities.

The Impacted Party shall give Notice within [5-10] days of the Force Majeure Event to the other party, stating the period of time the occurrence is expected to continue. The Impacted Party shall use diligent efforts to end the failure or delay and ensure the effects of such Force Majeure Event are minimized. The Impacted Party shall resume the performance of its obligations as soon as reasonably practicable after the removal of the cause. In the event that the Impacted Party’s failure or delay remains uncured for a period of [30] days following the Notice given by it, the other party may thereafter terminate this Agreement upon notice.

 

SAFETY: It is the obligation of the CLIENT to ensure that the space for the event is a safe environment for all attendees and creative partners, and individuals/parties present. This includes, but is not limited to, the responsibility to ensure that the space does not pose a health risk. If the COORDINATOR decides, in its sole discretion, that the event, space, or its surroundings present unsafety, violence, or health risk for him/herself or his/her employees, agents and contractors, the COORDINATOR may promptly notify the CLIENT and refrain from providing any further services at the event or space until the risk is corrected.

 

ABUSE CLAUSE: The parties acknowledge and agree that any form of verbal, written, physical or electronic abuse, including but not limited to threats, harassment or offensive language, directed towards any representative or affiliate of either party, shall be deemed a material breach of this contract. In such instances, the non-breaching party reserves the right to terminate the contract immediately, without liability, and pursue legal remedies as deemed appropriate.

 

VENDORS: The COORDINATOR offers all vendors necessary for a successful event. However, if the CLIENT finds it necessary to use outside services, any companies, firms, agencies, individuals and groups hired by or on behalf of the CLIENT shall be subjected to the prior approval of the COORDINATOR. The COORDINATOR is in no way held responsible for the actions or service provided by said vendors.

 

HOUSE RULES: The COORDINATOR is limited by the guidelines of the ceremony and/or reception site management. All rules as set out by each venue and vendor will be followed and respected. 

 

DIGITAL GRAPHICS, DESIGNS, and COPYRIGHTS: The graphic design elements produced by COORDINATOR are protected by Copyright Law (all rights reserved). Designs may not be distributed or reproduced by the CLIENT to any other individuals for their use. 

 

DESIGN AND SITE VISIT CHANGES FEES: In the event that the CLIENT submits an initial vision for their wedding design, and subsequently requests a change after the design process has commenced, the CLIENT agrees to pay an additional fee of $1,000 USD plus applicable taxes to cover the additional time and resources required for re-design.

Additionally, if the CLIENT requests a change to their site visit dates after the initial site visit agenda has been finalized, an extra fee of $250 USD plus applicable taxes will apply to cover the time and effort required to re-arrange the schedule.

These fees are non-refundable and will be invoiced immediately upon notification of the requested changes.

 

ASSISTANTS and ATTIRE: Should your wedding require it, the COORDINATOR will provide assistants in order to fulfill this contract. These assistants will abide by all terms of this contract. The decision to use assistants is at the sole discretion of the COORDINATOR. The cost of said assistants is included in your ‘Coordination Fee’ contract amount. COORDINATOR and any associated staff will dress in appropriate attire for your wedding. 

 

MODEL RELEASE: It is agreed that the COORDINATOR may display and use any photographs taken for advertising in ways thought proper by the COORDINATOR. For CLIENT privacy, last names may be obscured if requested. 

 

MEALS: It is agreed that the CLIENT will pay for a vendor meal for the COORDINATOR and assistant(s). For all-day above 8hr, the CLIENT will pay for 2 vendor meals for the COORDINATOR and assistant(s). 

 

It is It is agreed that the CLIENT will pay for a vendor meal for vendors on-site for above 5 hours. For all-day above 8 hours, the CLIENT will pay for 2 vendor meals for vendors. 

 

RIGHT OF WITHDRAWAL: COORDINATOR's discovery of new information, changes to agreed circumstances without previous discussion, or other factors which tend to circumvent standard policies may result in withdrawal. Should COORDINATOR initiate the withdrawal, all fees will be returned, excluding booking fee as well as fair market value for all services/products already provided. 

 

SEVERABILITY: If any provision of this agreement is held to be invalid or unenforceable under the law, the validity of this agreement shall not be affected, and the other provisions of the agreement shall remain in full force and effect. 

 

The Federal Consumer Protection (PROFECO) is administratively competent to resolve any dispute that may arise concerning the interpretation or performance of this contract. Notwithstanding, the parties submit to the jurisdiction of the competent courts in Cabo San Lucas B.C.S., expressly waiving any other jurisdiction of their present or future domiciles or for any other reason. 

The undersigned have read, understood & agreed to the policies and terms listed in this contract. The undersigned will have Albion Royal Weddings & Special Events as their official wedding coordinator for their wedding, which will take place on ____________________. 

 

Coordinator _____________________________________ Date ______________ 

 

Client___________________________________________ Date _____________